1.0 Definition
The Best Club and Society Award shall be awarded to a club and society committee that has performed excellent job within their elected term of service - from 1 April to 31 March.
2.0 Objectives
2.1 To encourage and create a positive competition mechanism among Students - clubs and societies.
2.2 To enhance the performance of Students' clubs and societies.
2.3 To recognize the Students' clubs and societies.
3.0 Criteria to Determine the Best Club and Society Award
Description | Points Given | |
1 | Fulfilled the basic requirements (3 events & 8 ExCo Meeting) within the tenure of one year | 10 pts |
2 | Organized intra- campus events (max points to be gained from this criteria – 20 points) | 5 pts per event |
3 | Organized / co-organized inter -campus events (max points to be gained from this critieria – 20 points) | 10 pts per event |
4 | Recruited new members according to the percentage as below:- a) Less than or equal to 20 % of the society's population b) More than 20% of the Society's population |
5 pts 10 pts |
5 | Organized inter-universities events, such as Study Tour and Exchange Programme (max. 2 events) a) national level participation b) international level participation (max points to be gained from this criteria = 40 points) |
15 pts per event 20 pts per event |
6 | Organized Community Outreach activity a) involved participants <50 b) involved participants 51 – 100 c) involved participants 101 – 150 d) involved participants 150 and above (max points to be gained from this criteria – 60 points) |
5 pts per event 10 pts per event 15 pts per event 20 pts per event |
7 | Involvement in University appointed activity a) Internal activity b) External activity (max points to be gained from this criteria – 30 points) |
5 pts per event 10 pts per event |
8 | Participated in external events/competitions (max points to be gained from this criteria – 40 points) | 10 pts per event |
9 | Winning any award in external events/competitions a) Gold medal or equivalent b) Silver medal or equivalent c) Bronze medal or equivalent d) Consolation prize (max points to be gained from this criteria – 40 points) |
6 pts 4 pts 2 pts 1 pt
|
10 | Sponsorship a) More than RM5000 b) Between RM1000 - RM5000 c) Less than RM1000
|
6 pts 3 pts 1 pt |
11 | DSA Evaluation by Officer-in-charge i.e. effectiveness by meeting all the timelines |
5 pts |
4.0 Description
DSA will fully track and administer this matter.
An award will be giving according to the categories as below:-
1) Course based category
2) Non-course based category
The points calculated will be as follows:
Trimester in the academic year | Points |
First trimester | X |
Second trimester | Y |
Third trimester | Z |
TOTAL POINTS | X + Y + Z |
The society / club with the highest total points will be the winner of the respective categories.
In the event of a tie, the highest total points obtained by adding the points from items 5, 6, 7, 8, 9 and 10 in the criteria given above will determine the winner of the tie.
5.0 Award
5.1 A Challenge Trophy for the Best Club and Society
a) Course based category
b) Non-course based category
5.2 FREE ticket for UTAR BALL
13 tickets for committee members of best club and society for each category
5.3 Certificate of Achievement
13 pcs for committee members, 2 pcs for adviser & co-adviser, and 1 pcs for officer-in-charge of the club/society for all categories
5.4 Cash award
A cash award of RM500.00 to be deposited into the account of the winning society or club.
5.4 Award Ceremony
The award is to be given ONCE in an academic year (i.e. May of one year to May of the following year) during the UTAR Ball.